Best AI Calling Agent for dental practices
AI calling agents assist dental clinics in communicating with patients, qualifying new leads, and scheduling appointments anytime and anywhere.
Olivia AI voice agent designed by Pete & Gabi is used by dental teams to answer calls, follow up leads and book appointments.
Smarter Patient Calls Start With AI
What is an AI calling agent for dental clinics?
An AI calling agent is a virtual voice assistant responsible for managing the incoming calls of patients. The AI calling agent employs conversational AI, along with a CRM and instant lead scoring.
Best dental AI calling agents deliver:
- Respond to patients instantly
- Automatically follow up with new leads
- Qualify real-time patients
- Forward booked patients to front desk
- Record all calls automatically in your CRM.
Slow follow-up leads to the loss of new patients every week for dental offices.
Engagement rate of patients who respond
Reduction in manual follow-up time
Total annual revenue recovered
AI agents for personalized outreach calls
AI Calling Agents Built for Dental Teams
Top AI tools for end-to-end dental practice operations
Olivia AI understands spoken words, understands language, and speaks fluently. Patients receive prompt responses without having to communicate with staff.
Starting chats with prospective and existing clients
Talking with patients all the time
Controlling all conversations on a single platform
Creating transcripts for each conversation automatically
Summarizing conversations with their information and qualification status
Recommending subsequent actions in real time
Launched immediately without any manual pre-settings.
Olivia AI helps dental clinic in:
Technology
How can dental offices use AI voice agents to handle patient calls?
AI voice agents handle both incoming and outgoing calls without needing to hire personnel. As a result, your staff can provide full attention to patients in the treatment chair.
Be as realistic as a human voice on every call for better engagement
Have full medical profile of patients on hand when making personal calls
Answer queries instantly to help in making appointments
Access CRM information to provide accurate and useful information.
Main advantages of Olivia AI for dental offices:
Simple Setup
How to set up AI calling for your dental practice
AI calling agents extract data from your customer relationship management software to customize your telephone interactions and log every exchange.
Upload or connect your CRM
Connect either HubSpot, Salesforce or any other CRM or load a CSV file of active and previous leads. You can also set your objective for Olivia AI that can involve making appointments and winning back existing patients.
Customize your AI agent's voice
Select a voice from the Pete & Gabi voice library. Introduce Olivia AI to the specifics of your business. Choose the information that should be passed on to your co-workers for call transfer.
Launch Your Campaign
Integrate Olivia AI into your campaign. It will initiate over 100 calls at the same time at any moment, including evenings and holidays.
Optimize Results
Sync transcripts, recordings, and outcomes with your CRM. Review results and refine your approach.
Make every call count
Speak to our Expert
Hello! I'm Clancy Ryan, Head of AI
I guide the training and optimization of Olivia AI, including objection handling and real-time conversations at scale. Curious how your dental practice could grow with an AI voice agent?
Never Miss a Patient Call Again
Why AI calling agents work for dental follow-ups
The success of dental clinics rests on how quickly they react and how well they follow up. Olivia AI assists clinics in converting more calls into appointments.
+1.5X
AI vs manual calling
+40%
Conversion to patient
-20%
Churn reduced
+20%
Revenue from upsells, cross-sells, and promotions
Source: Olivia AI deployment data from Pete & Gabi enterprise use cases.
Features
How to Use AI to book more dental appointments
The AI agents assist in the entire customer journey be it without the use of additional manpower.
The core features of Olivia AI are:
- Making 100 calls at the same time
- Creating the personalized scripts from database
- Obtaining the leads’ qualification and ensuring their forwarding to the sales team in real time
- Saving all conversations in the system
- Adding service specifications one at a time throughout the conversation
- Reactivating cold and indifferent leads using the outbound campaigns
- Access the platform any time without signing a contract.
AI Dental Practice Use Cases
How to automate patient qualification with AI agents?
AI is used to determine what kind of treatment patients need, when they want to be seen, and what time would suit them for the appointment.
Assess the level of interest of a new patient automatically.
Initiating calls to web form leads to a matter of moments.
Prioritize leads based on their interest and urgency.
Reconnecting with dormant leads to reignite interest.
Schedule meetings for patients showing interest.
Answer the questions that patients usually have regarding treatments and visits.
Some common usages of the technology are provided as follows:
Integrations
How do AI agents work with a dental CRM?
AI voice agents link to your CRM and sync the lead information, followed by results of the call and updates on call scheduling.
Salesforce
HubSpot
Zoho CRM
Pipedrive
Email & SMS scheduling
SugarCRM
ServiceNow
REST API
Industries
Top AI Voice Agents for Every Dental Niche
AI agents adapt to your workflow and also comply with the expectations of patients.
General Dentistry
Schedule appointments such as checkups, cleanings, and new patients’ visits. Automatic follow-ups should be made after each call.
Cosmetic Dentistry
Qualify leads regarding whitening, veneers, and smile makeovers and schedule consultations.
Dental Implants
Answer important questions quickly and check the budget and timeline of an appointment before scheduling.
Orthodontics
Follow up on leads regarding braces and aligners. Schedule consultations at no charge for children and their parents.
Pediatric Dentistry
Allow parents to book appointments with your office; send reminders to cut down on missed appointments.
Periodontics
Show patients where to go for an appointment. Provide updates on their treatment plan.
Endodontics & Oral Surgery
Handle urgent calls and referrals effectively. Forward emergencies to your staff.
Multi-Location Dental Groups
Manage phone calls no matter where you are. Use scripts and process calls in a standard way regardless of the clinic.
Emergency Dental Care
Take urgent calls during late nights and holidays. Direct important patients to other staff quickly.
Built for Inbound & Outbound Calls
DEPLOY HUMAN-LIKE
AI CALLING WITH OLIVIA AI
Proven Results
Revenue Outcomes That Count
AI-assisted calls ensure a one-on-one experience for callers. They provide instant qualifications and intelligent follow-ups throughout each call.
How Olivia AI Converted 5,244 Calls into 65 Appointments
2 days ago
How Olivia AI Engaged 1,092 Calls and Delivered 35 Qualified Transfers for Home Inspection Company
2 days ago
FREQUENTLY ASKED QUESTIONS
How can AI calling help dental clinics get more new patients?
AI initiates contact each inquiry right away as soon as the call is received to avoid losing potential patients to other clinics. Olivia AI gets new leads on the telephone and books about consultations via the calendar.
How can dental teams recover missed calls and lost appointments?
AI is able to call people who called but were unable to connect and provide new slots and clinic time instantly. Olivia AI connects people who dialed and were unable to complete the call and notifies the client of the call outcome via a client management tool.
How can AI help dental offices fill cancelled appointment slots?
AI will contact people who were waiting for the very moment a time slot has opened up. Olivia AI offers the deciding time to clients immediately and keeps track of the changes in the schedule.
Can an AI calling agent handle implant and cosmetic dentistry inquiries?
Yes, AI can oversee all incoming calls, including cases of high significance. Olivia AI can explain the essence of various procedures, define the budget and time frame, and record everything that happened during the conversation.
How can AI help dentists reduce missed appointments and no-shows?
To ensure timely visits and easy scheduling for patients, AI reminders send notifications ahead of time. Through its automated call at every appointment, Olivia AI alerts your staff to upcoming high-risk patients.
Can an AI phone agent answer questions about dental services, pricing, and insurance?
Yes, AI can answer general queries with the information that you provide. Olivia AI has access only to the approved information and hands over more complex issues to you.
Automate Every Dental Conversation
Ready to ScaleYour Dental Practice Outreach with AI?
The best AI technology allows you to stay connected with your patients. Chase the prospects that have been untouched and increase the number of your patients.
Dental Practices Powered by AI
Discover How Pete & Gabi's Olivia AI Transforms Your Entire Practice
Olivia AI does not just keep track of the patients but also takes care of every aspect of your dental practice.
Want to learn more?
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Summarize With AI
